Delegation involves transferring the power to decide and assign tasks from one person to another. This is a special form of division of labor, where the leadership responsibility remains with the person delegating but the responsibility for action is given to someone else.
For the person delegating:
- Please verify to what extent you really want to delegate.
- Divide your tasks into less and more important ones.
- Define the tasks clearly.
- Think who would be best for taking on the given task.
- Inform the person you want to delegate a task to as early as possible.
- Provide them with the necessary information.
- Coordinate the delegated tasks.
- Ask for a progress report on the delegated tasks without limiting the ability for self-determined actions and decisions.
- Use delegation as a means to motivate and empower others.
- Make sure people you delegate to get the required training to be able to accomplish the task.
- Delegate early on and for a longer time period. You should delegate similar tasks to the same person.
- Pass on complete tasks not just partial tasks.
- Avoid delegating one task to two people.
- Ask whether the people you want to delegate a task to are willing and able to take it on.
For the person taking on the task:
- Inform the person who delegated the task to you in regular intervals and thoroughly about to what extent objectives have been reached and let them know about successes and problems.
- Ask for objectives, milestones, conditions and the specifics of the tasks.
- Obtain the required authorisations, also financial ones in order to be able to act independently.
- Talk about existing problem as soon as they arise and ask the person you delegated the task to you for support.
Depends on the delegated tasks.